Location
Surrey
Package
up to £28,000 DOE
Job Type
Permanent Full Time

Duties/Responsibilities

EMCOR UK are offering a Full Time Permanent position at our GSK Weybridge site for a Contract Administrator to work with our Planning and MAC (Moves and Changes) Team. 
 
Job Purpose:

To assist various Contract Managers in the smooth and effective administration of the Contracts. Liaising with other team members to ensure a consistent and professional approach.

Principal Accountabilities:
  • To assist with the raising of purchase/subcontractor orders as requested by the Contracts Manager, Supervisors and engineers
  • To assist with the producing of operational and monthly reports internally and externally
  • To control the full implementation of the IMS and assist with internal audits to ensure fully compliance with EFS standard procedures and accreditations
  • To assist in the preparation of supporting documentation for the purposes of final invoicing
  • To assist in the collation and development of monthly KPI reports on Contract activities
  • To compile and distribute data relating to utilities, maintenance work, operational costs and invoicing
  • To assist with the producing and analysing of financial reports
  • To carry out general typing and filing duties as required
  • To carry out all reasonable tasks that may be requested from time to time by the Operations Manager / Contract Managers
  • To compile engineers timesheets and input relevant information onto the Timesheet Database System
  • To respond to client’s Helpdesk requests
  • To assist with emergency requests and administration cover from additional sites
  • Assist the maintenance supervisor with work planning and data input
  • Lead the moves and changes across the site

Person Specification

Qualifications and Experience:
  • Good communication skills
  • Five GCSE qualifications at level A to C including Maths & English
  • Good IT skills including Word, Excel, PowerPoint, Access & Works – including site specific PPM systems & BMS
  • Good telephone manner
  • Good time keeper
  • Able to work as part of a larger team
  • Conscientious
  • Able to work under pressure and to defined deadlines
  • Basic understanding of Quality Assurance and service delivery
  • Good interpersonal and customer relationship skills
  • Smart, presentable appearance
  • Personable and approachable
  • Flexible and adaptable 
  • Trustworthy
  • A team player with the ability to work from their own initiative
  • Willingness to learn new skills and embrace procedures

Benefits

25 days annual leave
Pension schemes
Cycle scheme
Company sick pay
Flexible Working policy where applicable and feasible
Employee benefit discounts including childcare vouchers 
Personal Development opportunities: our appraisal process is designed to identify your training needs    and the personal development goals needed to progress your career.
Staff canteen (subsidised) at Stevenage, Ware and Weybridge (Not sure about the other sites). 
Discount on GSK Products in Onsite shop (Aqua fresh, Sensodyne, Voltarol,… )
In Learning with Lynda.com content (Linked in Learning), Career Innovation, Leading Edge – online platforms for professional development and growth

Creating Balance; our steering group promotes Diversity and Inclusion throughout our business.
Mental Health and Wellbeing; Mind is our EMCOR UK charity, and as such mental health and wellbeing is an important topic for us. To support this we have an Employee assistance programme available to you with free advice on dealing with personal problems such as; debt, legal issues, relationships, addictions and stress.
Charitable Giving and Community; we offer two days off per annum for you to support your chosen charity.
Recognising Excellence; our annual Employee Excellence Awards are designed to recognise and reward individuals or teams for their outstanding contribution and performance at work

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