Location
Wiltshire
Position
Administration
Package
£22,000 per annum
Job Type
Permanent Full Time

Duties/Responsibilities

An exciting opportunity has arisen for a Technical Administrator to join our team at EMCOR based in Porton Down.

The hours of work are: 8am-4.30pm Mon-Thurs, 8am-4pm Fri

Job Purpose:

To provide technical & administrative support to the Account Manager and to co-ordinate all PPM & Reactive works in efficient and effective manner.

Principal Accountabilities:
  • Co-ordinate all billing and prompt processing of reactive, labour and subcontractor costs
  • Carry out various personnel duties such as, holiday and sickness reporting, booking accommodation and dealing with expenses
  • Ensure all sites are compliant with EFS procedures and policies and issuing of these documents
  • Operating the EMCOR Helpdesk, allocating work to the EMCOR site teams and updating client helpdesk with progress
  • Support the Technical & Account Managers
  • Maintain all files, Contract and IMS
  • All site purchasing using JD Edwards and processing thereof chargeable/non chargeable works
  • Process works in progress paperwork ready for invoicing
  • Produce monthly reports for the client
  • Scheduling, planning and allocation of all PPM work for EMCOR and Specialist contractors
  • Organise call outs to Sub Contractors to carry out repairs
  • Dealing with sub contractor enquires
  • Maintaining call out rota
  • Pursuing the return of all paperwork both internally (technicians) and externally (reports and quotes from sub cons)
  • Checking the accuracy of weekly timesheets
  • Writing letters as and when required
  • Dealing with in and out post

Person Specification

  • Solid experience within a similar role
  • Computer Literate with Word / Excel Knowledge
  • A good understanding in the importance of customer service
  • The ability to work on own initiative and under pressure
  • Good interpersonal skills
  • Exceptional planning and organisational skills
  • Ability to mulit- task and manage time effectively
  • Good all round knowledge of the building services operation

Benefits

  • 25 days annual leave
  • Pension schemes
  • Cycle scheme
  • Flexible Working policy where applicable and feasible
  • Employee benefit discounts
  • Personal Development opportunities: our appraisal process is designed to identify your training needs and the personal development goals needed to progress your career.
  • Creating Balance; our steering group promotes Diversity and Inclusion throughout our business.
  • Mental Health and Wellbeing; Mind is our EMCOR UK charity, and as such mental health and wellbeing is an important topic for us. To support this we have an Employee assistance programme available to you with free advice on dealing with personal problems such as; debt, legal issues, relationships, addictions and stress.
  • Charitable Giving and Community; we offer two days off per annum for you to support your chosen charity.
  • Recognising Excellence; our annual Employee Excellence Awards are designed to recognise and reward individuals or teams for their outstanding contribution and performance at work

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