Package
£26,000 per annum
Job Type
Permanent Full Time

Duties/Responsibilities

Emcor are looking for a contract administrator to join their Siemens contract on a full time permanent basis. 
 
Shift patterns: 07:30 to 16:00 with a 1 hour lunch, Monday to Friday 
 
Salary: £26,000 per annum 
 
Job Purpose:

To assist various Contract Managers in the smooth and effective administration of the Contracts. Liaising with other team members to ensure a consistent and professional approach.

Principal Accountabilities:
  • To assist with the raising of purchase/subcontractor orders as requested by the Contracts Manager, Supervisors and engineers
  • To assist with the producing of operational and monthly reports internally and externally
  • To control the full implementation of the IMS and assist with internal audits to ensure fully compliance with EFS standard procedures and accreditations
  • To assist in the preparation of supporting documentation for the purposes of final invoicing
  • To assist in the collation and development of monthly KPI reports on Contract activities
  • To compile and distribute data relating to utilities, maintenance work, operational costs and invoicing
  • To assist with the producing and analysing of financial reports
  • To carry out general typing and filing duties as required
  • To carry out all reasonable tasks that may be requested from time to time by the Operations Manager / Contract Managers
  • To compile engineers timesheets and input relevant information onto the Timesheet Database System
  • To respond to client’s Helpdesk requests
  • To assist with emergency requests and administration cover from additional sites

Person Specification

Qualifications and Experience:
  • Good communication skills
  • Five GCSE qualifications at level A to C including Maths & English
  • Good IT skills including Word, Excel, PowerPoint, Access & Works – including site specific PPM systems & BMS
  • Good telephone manner
  • Good time keeper
  • Able to work as part of a larger team
  • Conscientious
  • Able to work under pressure and to defined deadlines
  • Basic understanding of Quality Assurance and service delivery
  • Good interpersonal and customer relationship skills
  • Smart, presentable appearance
  • Personable and approachable
  • Flexible and adaptable 
  • Trustworthy
  • A team player with the ability to work from their own initiative
  • Willingness to learn new skills and embrace procedures

Benefits

  • 25 days holidays + Bank holidays 
  • Holiday Buy Scheme - up to 5 days
  • Industry leading Maternity & Paternity Policies Real Living Wage Employer
  • Refer a Friend scheme
  • Extensive Learning & Development opportunities - including opportunities for progression.  
  • Discount Shopping, Gym, Days Out
  • Bike To Work Scheme
  • Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
  • Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.
  • Occupational Health - Making a positive change to Health & wellbeing at work.
  • Various Rewards & Recognition Awards
  • x11 RoSPA Awards for Health & Safety achievements in 2022
  • Order of Distinction Award for our Aldermaston account team (for 15 consecutive RoSPA Gold Awards)
  • Stable employer with long-term prospects on the contract 

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