Contract Administrator - Horsham

Posted on 03/02/2026

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Horsham

Administration

Not Specified

Fixed Term Contract Full Time

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Contract Administrator - Horsham

Role overview

Location: Horsham

Salary: up to £34,000 per annum Depending on Experience

Working Hours: Monday to Friday - 8:00 to 17:00

Contract Type: Fixed Term Full Time Contract

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Role Overview

To assist various Contract Managers in the smooth and effective administration of the Contracts. Liaising with other team members to ensure a consistent and professional approach.

What you'll do:

To assist with the raising of purchase/subcontractor orders as requested by the Contracts Manager, Supervisors and engineers
To assist with the producing of operational and monthly reports internally and externally
To control the full implementation of the IMS and assist with internal audits to ensure fully compliance with EFS standard procedures and accreditations
To assist in the preparation of supporting documentation for the purposes of final invoicing
To assist in the collation and development of monthly KPI reports on Contract activities
To compile and distribute data relating to utilities, maintenance work, operational costs and invoicing
To assist with the producing and analysing of financial reports
To carry out general typing and filing duties as required
To carry out all reasonable tasks that may be requested from time to time by the Operations Manager / Contract Managers
To compile engineers timesheets and input relevant information onto the Timesheet Database System
To respond to client’s Helpdesk requests
To assist with emergency requests and administration cover from additional sites.

About the role

Who you'll be:

Good communication skills
Five GCSE qualifications at level A to C including Maths & English
Good IT skills including Word, Excel, PowerPoint, Access & Works – including site specific PPM systems & BMS
Good telephone manner
Good time keeper
Able to work as part of a larger team
Conscientious
Able to work under pressure and to defined deadlines
Basic understanding of Quality Assurance and service delivery
Good interpersonal and customer relationship skills
Smart, presentable appearance
Personable and approachable
Flexible and adaptable
Trustworthy
A team player with the ability to work from their own initiative
Willingness to learn new skills and embrace procedures

EMCOR UK benefits

25 Days holidays + Bank holidays
Holiday Buy Scheme - up to 5 days a year
Industry leading Maternity & Paternity Policies
Refer a Friend scheme – worth £500 per referral
GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
Extensive Learning & Development opportunities, including opportunities for progression.
Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
Bike To Work Scheme
Paid volunteering and charity days
Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.

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