Facilities Administrator - Sky Spaces

Posted on 05/02/2026

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Facilities Administrator - Sky Spaces

Role overview

3 MONTH FIXED TERM CONTRACT

Location:Osterley, Greater London

Salary:Up to £30,000 DOE

Working Hours: 0800 to 1700 Monday to Friday

Benefits: 25 days holidays + Bank holidays, Health Cash Plan, Discount Shopping, Gym, Days Out, Learning & Development opportunities, Paid Volunteering Days, plus many more.

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Role overview:

To provide administrative and operational support for the Facilities function by managing building services, maintaining accurate records, coordinating contractors, handling employee facilities requests, and ensuring compliance with health, safety, and regulatory standards.

About the role

What you'll do:

For day-to-day duties, the role will report to the Sky Spaces Senior Manager, Facilities Strategy and Performance, working in collaboration with the Sky Spaces Facilities and Operations Team.
You will maintain all digital libraries, ensuring accurate filing and data management.
You will support the development, maintain and promote FM process best practice across the Facilities Management Team.
You will co-ordinate the delivery of a broad range of internal process improvement works and will help develop and embed systems, processes and information captures, to enable the team to enhance the operational performance.
Assist in co-ordination of asset information, O&Ms, and as-built drawings and ensure the central facilities library is accurate and up to date.
You will support the tracking of project budgets for the team, collating the budget and actual spend for all areas, driving conversations about prioritisation, risks and opportunities.
Provide regular updates on owned project delivery and risk.
Track record of delivery management and agile delivery methodology.
Maintaining the centralised operations library and O&M database.
Utilise network and influencing skills to ensure everyone is delivering as required to hit project milestones.
Support facilities leadership to manage their priorities.

Who you'll be:

Proactive self-starter who can spot opportunities for improvement.
Must have previous facilities management experience, working in a fast passed property team.
Project management qualification, skills and understanding of agile delivery methods.
Ability to influence and manage stakeholders at all levels within the organisation.
Great at building relationships both within and outside EMCOR UK and Sky Spaces.
Organised, with the ability to manage multiple tasks at the same time.

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.

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EMCOR UK benefits

Benefits

Industry leading maternity & paternity policies
Refer a friend scheme – worth £500 per referral
GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
Extensive learning & development opportunities, including opportunities for progression
Discount shopping, gym, mobile, family activities, insurance, dining experiences, car leasing and breakdown cover
Bike To Work Scheme
Health cash plan - Benefits covered include optical, physiotherapy and a health & wellbeing
Dental scheme
Access to health assessments
Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries

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