Project Administrator

Posted on 09/03/2026

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Yorkshire

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£27,500

Permanent Full Time

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Project Administrator

Role overview

Location: Barnsley

Salary: £27,500

Working Hours: Monday - Friday, 08:00 - 17:00

Contract Type: Permanent

Benefits: 25 holidays + Bank Holidays, Health Cash Plan, Discount Shopping, reduced cost gym, days out, learning & development opportunities, paid volunteering days + many more.

Role Overview:

A high profile position within the site management team.
Provide support to project team
Collate all information throughout project process and prepare for invoicing
Facilitate the smooth running of each individual project where necessary through administration support

What you'll do:

Creation of and management of individual project files, including all archiving and updating of records.
Ensure the correct paperwork is in place to proceed with the purchasing process. This will include compliance to the EMCOR Procurement procedures. Chasing of members of the project team may be necessary.
Undertaking JDE purchasing on behalf of the project team. This will include liaison with the EMCOR Accounts Department.
Logging of all overtime sheets against individual projects and clarifying their accurate input by Head Office.
Ensure contractors invoices are correct and deal with any discrepancies where necessary.
Prepare Excel report to the Client and our Financial Controller, indicating completed tasks and invoice status to allow preparation of monthly schedule.
Attend project meetings with the Client and project team. This will include preparation of reports, taking meeting minutes and making arrangements for the meetings.
Preparation, submission and monitoring of electronic quotation system.
Providing support to the Contract/Systems Support team in the event of absences and/or excessive workloads. To be reciprocated where necessary. Support to be managed by Office Manager.

About the role

Who you'll be:

Communicate at all levels, a good telephone manner.
Strong computer skills including Excel/Word experience
A positive approach to work
Excellent organisational skills.
Able to work under pressure and to meet deadlines.
The ability to work as part of an established project and management team.
Presentable and approachable with good communication skills.
Experience or background in building services advantageous, but not essential

EMCOR UK benefits

25 Days holidays + Bank holidays
Holiday Buy Scheme - up to 5 days a year
Industry leading Maternity & Paternity Policies
Refer a Friend scheme – worth £500 per referral
GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
Extensive Learning & Development opportunities, including opportunities for progression.
Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
Bike To Work Scheme
Paid volunteering and charity days
Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.

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