Location : Stevenage- some travel to client sites driving licence would be beneficial but not essential
Working hours- 40hrs per week MON- FRI
Salary £40,000 per annum plus 25 days Holiday + Bank Holidays
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.
Job Purpose:
This role forms part of the on site Supply chain team working on behalf of a major client and will be responsible for supply chain activity on the contract. Ensuring we deliver a robust and forward thinking supply chain solution to effectively deliver engineering excellence and a better world at work for our customers, colleagues and supply chain; and for the communities in which we work.
Driving value for money by leading all supply chain negotiations and ensuring we remain competitive with the right governance around the relationship to ensure performance standards are met.
Duties/responsibilities/accountabilities/deliverables:
- Proactively manage and build relationships between the supply chain and operational teams
- Undertaking of competitive tendering activities across a range of Hard Service maintenance requirements to provide and demonstrate Value For Money (VFM)
- Provide clear lines of communication to ensure the operational business are aware of all strategic initiatives and tendering activities
- Working with our client and operational team/s to demonstrate best value, drive optimal performance and overall quality of service, ensuring compliance and governance
- Work and co-ordinate with EMCOR UK central procurement team and assist achievement of business supply chain objectives
- Ensure the correct use of appropriate contract terms and conditions on all orders and thereby reduce contractrual risk
- Work alongside Quality & Compliance team, assisting with the management and close out of relevant CAPA’s, Deviation’s and Audit requirements
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- Processing of internal purchase order requests through company accounting system
- Follow up (where necessary) with GRN approvers to ensure invoices can be processed timely for payment
- Respond to all queries in a timely manner
- Liaise with all appropriate stakeholders to establish opportunities for supplier change where necessary, and manage process to completion
- Provide the Supply Chain Manager with accurate reporting data from relevant systems in a timely manner
- Review open POs periodically to ensure timely close down to allow for accurate forecast spend on open POs, updating appropriate GL date based on material/service delivery
- Obtain supplier invoices for completed works, if not received timely
- Work with site operational teams to ensure contractors are on site when required, and provide further support for overdue or near overdue tasks to allow completion on time
- Gather detailed and technical information related to contract needs, to assist in scope refinement and tendering opportunity
- To review and update with Subject Matter Experts (SME’s) all contract Scope of works on an annual basis
- Assist central procurement in the the vendor approval process, ensuring GxP suppliers are captured, and new suppliers are added compliantly, aligned to the GSK system
- Work closely with the Planning/Scheduling Team to ensure all maintenance documentation is provided timely, and is both complete and accurate
- Source, develop and maintain relationship with suppliers
- Ensure GxP procedures are adhered to and relevant MyLearning training is up to date at all times.
- Ensure an improved and favourable perception of EMCOR UK as a business partner
- Work safely, highlighting any HSE issues and reporting Safety Observation Report (SOR’s)
- To carry out all reasonable tasks that may be requested from time to time by the Client, Management or EMCOR Group (UK)
Resource Responsibilty
- Responsibility for delivering VFM across ~£1.8 million maintenance contract expenditure, with demonstratable evidence.
- Adjust annual contracts for new assets and removal of decommissioned assets
- Support annualised scope of works updates to maintain correct asset maintenance requirements