Facilities Co-Ordinator - Siemens

Posted on 01/12/2025

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Lincoln

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Permanent Full Time

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Facilities Co-Ordinator - Siemens

Role overview

Location: Lincoln LN63AD

Salary: £31,000 per annum + Overtime

Working Hours: Monday to Friday 7.30am-4.30pm

Contract Type: Permanent, Full Time

Benefits: 25 days holidays + Bank holidays, Health Cash Plan, Discount Shopping, Gym, Days Out, Learning & Development opportunities, Paid Volunteering Days, plus many more.

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

About the role

Role Overview

We’re excited to offer a fantastic opportunity to join our dynamic Facilities Management team as a Facilities Coordinator — a role that’s become available due to the well-deserved promotion of one of our team members!

This is a brilliant chance to step into a varied and rewarding position where no two days are the same.

You’ll play a key role in ensuring the smooth running of our multi-use site, supporting both the operational and administrative sides of facilities management. The position will require management of our Cleaning and Reception teams alongside other soft services delivered by preferred suppliers. In this role, you'll adhere to EHS and client processes in a multi-site environment, with responsibility for administrative duties for our FM team.

What you'll do:

Proactive management of helpdesk tasks and ensuring SLA achievement
Responsible for the day to day management of all soft services
Overseeing & covering reception duties when required
Carry out administrative duties for facilities which include KPI Auditing, collating records of quotations and formulating minutes of meetings
Assist the FM to ensure all finance processes are followed and records kept up to date with regards to extra works quotations and budget management
Ensuring all soft services & M&E log book processes and procedures are achieved
Support the M&E Supervisor with ensuring the CAFM System and Asset Management database
is kept up to date and regularly review
Maintain and control stock levels of PPE, Office Stationery/Equipment
Develop and maintain relationship with suppliers and subcontractors
To ensure that clients are subjected to minimum disruptions whist FM works are carried out, leading communication distribution when required
Act upon reasonable requests and instructions from the client, customer and peers/colleagues from all departments/service lines
Assist the Operations Manager in administration duties for the account

Who you'll be:

You’ll be a confident, capable professional who thrives in a fast-paced environment and enjoys being the go-to person for getting things done. With a full driving licence and a strong command of written and spoken English, you’re comfortable communicating at all levels and representing the team with professionalism and warmth. You’ll bring:

A solid understanding of operational procedures like supplier management, procurement, and Health & Safety (don’t worry if you’re not IOSH or SIA certified yet — we’ll support your training)
Experience leading or supervising others, with a natural ability to motivate and guide a team
A calm, organised approach to juggling priorities and meeting deadlines
A background in customer-facing roles, where your people skills really shine
Strong administrative know-how and a sharp eye for detail
Excellent IT skills, especially across Office 365 tools like Outlook, Excel, and Teams

EMCOR UK benefits

Holiday Buy Scheme - up to 5 days a year
25 days holiday + BH
Industry leading Maternity & Paternity Policies
Refer a Friend scheme – worth £500 per referral
GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
Extensive Learning & Development opportunities, including opportunities for progression.
Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
Bike To Work Scheme
Paid volunteering and charity days
Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.

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