Administration Assistant

Posted on 24/03/2026

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Eastleigh

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Administration Assistant

Role overview

Location: Eastleigh, Hampshire

Salary: Competitive

Working Hours: 0900 to 1700 Monday to Friday

Contract Type: Temporary, 3 months

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Role Overview:

The Talent Administrator provides essential administrative and coordination support to the internal Talent team, ensuring smooth delivery of recruitment, onboarding, talent initiatives, and colleague experience activities. This role supports Talent Business Partners by managing key processes, maintaining data, and ensuring an organised and efficient candidate and colleague journey.

About the role

What you’ll do:
• Provide day-to-day administrative support to Talent Business Partners and the wider Talent team.
• Maintain accurate Talent-related data and documentation, ensuring systems and trackers are up to date..
• Manage the Talent team inbox and respond to routine queries promptly and professionally.
• Coordinate the end-to-end interview process, including scheduling and candidate communications.
• Maintain accurate data within the Applicant Tracking System (ATS).
• Support the delivery of a positive candidate experience by providing timely updates and clear communication.
• Liaise with hiring managers to ensure they have the information needed throughout the recruitment process.

Who you'll be:

Strong administrative background, ideally within recruitment, talent, or a people-facing environment.
• Excellent organisation and time management skills.
• High attention to detail and accuracy in documentation and data management.
• Strong written and verbal communication skills.
• Proficiency in MS Office and confidence in learning new systems.
• Experience using an ATS or recruitment system.
• Background in internal recruitment coordination or Talent operations.
• Understanding of candidate experience best practice.
• Experience supporting internal mobility or talent development programmes.

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.

EMCOR UK benefits

Benefits

25 Days holidays + Bank holidays
Holiday Buy Scheme - up to 5 days a year
Industry leading Maternity & Paternity Policies
Refer a Friend scheme – worth £500 per referral
GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
Extensive Learning & Development opportunities, including opportunities for progression.
Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
Bike To Work Scheme
Paid volunteering and charity days
Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.

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